Description
Position: Executive Director
Status: Full Time Contracted Position Salary: $65,000 – 85,000 Annually
Opening Date: January 13, 2025
Closing Date: February 10, 2025
Position Summary
The Churchill Arts Council (CAC) is seeking a professional and collaborative individual to serve as Executive Director. The Executive Director is directly accountable to the CAC’s Board of Directors (BOD) and has the authority to carry out the duties of the position within the framework of the bylaws, policies, plans, and budgets approved by the BOD. The function of the Executive Director is the implementation of the strategic goals and objectives of the CAC, to enable the BOD to fulfill its governance function, and to give direction and leadership towards achievement of the CAC’s philosophy, mission, strategy, and annual goals and objectives.
Executive Director’s Responsibilities and Highlighted Duties
Administration
Acts as the primary authorizing official overseeing fiscal responsibilities and personnel management for the CAC.
Supervises the CAC’s staff and volunteers.
Supervises policies, accounting, and other management activities for the CAC.
Planning and Reporting
Collaborates with the BOD to develop and oversee long range planning, mission, and services.
Prepares annual working budgets for the CAC’s administration, programs, and activities.
Supervises any quarterly data reports required for local, state or federal compliance.
Creates annual work plans and reports for the CAC.
Public and Community Involvement
Engages with city, county, and community groups to advocate the arts in Fallon and the Lahontan Valley.
Represents the CAC in interaction with state and federal representatives.
Works with local and regional partners to provide technical assistance on organizational matters, publicity, grant writing, and fundraising.
Develop a familiarity with regional, state, and national funding sources that may assist the CAC in delivering its mission.
Actively seek inclusion, membership, and engagement in regional, state, and national organizations that support the arts.
Grant Administration
Oversees the identification, application, and administration of grants.
Works with the BOD, staff, and committees to determine needs and supervises the grant process.
Takes part in the appropriate grant writing / technical assistance process prior to each grant deadline.
Bookkeeping / Financial Reporting
Oversees the payment of expenses. Supervises and approves payroll.
Prepares, or supervises the preparation of, financial information for tax, auditing, and compliance purposes.
Prepares financial reports, consults with BOD treasurer, and assists the BOD treasurer in presenting the financial report to the BOD at each meeting.
Core Qualifications
Preference will be given to candidates with working experience or education in the performing, literary, or visual arts.
Proficient knowledge of all forms of art presented by the CAC. Excellent people skills.
Comprehensive ability to manage and operate the donor / patron database.
Proficiency with software such as: Microsoft Office Suite, QuickBooks, and online granting systems.
Extremely organized, efficient, and detail oriented.
Strong written and oral communication skills. Financial management background.
Experience with non-profit boards, volunteers and supervising professional staff.
Ability to work in a small office environment.
Willingness to reside in the community.
Ability to prioritize and manage multiple projects simultaneously. Highly motivated, self-disciplined and dependable.
Flexible and willing to adapt to the changing needs of a growing non-profit organization. Motivated by the opportunity to serve the needs of the CAC and the Lahontan Valley region with promotion of quality-of-life experiences.
Requirements
JOB DESCRIPTION
EXECUTIVE DIRECTOR
DEFINITION
Under the direction of the Churchill Arts Council Board, the Executive Director provides the leadership, inspiration, and strategic direction to the CAC to achieve its annual and long-range goals for artistic excellence, financial sustainability, CAC portfolio, including artistic, operational, education, and community programming; financial management; member development; and fundraising. The Executive Director will also provide leadership, vision, and direction to CAC by operating as the organizational representative in media, fundraising, and community settings, and overseeing the management of all departments. As such, extended at-home and in-person working hours, including evenings and weekends, will be needed.
RESPONSIBILITIES
Set operational and cultural tone for CAC through modeling transparency and communication.
Collaborate with CAC Board and Oats Park Art Center (OPAC) leadership to develop long-term vision, strategy, and goals for the CAC.
To demonstrate clear and transparent communication between staff and board.
Build relationships with artists, guests, and vendors, including coordinating access to the space and ensuring timely communication and follow-up.
Develop and maintain relationships with business, political, and other community leaders to create relevant partnerships.
Collaborate with the management team to seek future performing, visual and literary artists.
Maximize earned revenue potential through innovative community connections initiatives.
Identify grant opportunities, submit grant applications, and monitor awarded grants.
Assist the Operations Director with the gallery operations and other duties when required.
Support the Oats Park Art Center’s program activities by coordination, assisting with, preparing for, and attending program events.
Collaborate in the creation and execution of short- and long-term fundraising plans.
Assist the Administrative Director in overseeing any day-to-day financial operations, including cash flow, accounts payable, and accounts receivable.
Maintain consistent communication with CAC Board Chair and Board to all fiscal developments.
Support the CAC’s fundraising activities by assisting in the programming, development and execution of fundraising events.
Work with the Operations Director, Administrative Director and Rental Coordinator on strategies to expand revenue through ticket sales, memberships, rentals, and other income-generating activities.
Establish the annual budget with the collaboration of management team.
Provide an annual and five-year capital budget with the collaboration of the management team.
Meet financial goals through earned and contributed income and expense management.
Collaborate to find new and innovative ways to broadcast the Oats Park Art Center experience to current and future audiences.
Solidify and expand the Oats Park Art Center role as cultural cornerstone in Churchill County and the City of Fallon.
Collaborate with management team with marketing and promotions.
Manage the Operations Director, Administrative Director and Rental Coordinator by setting expectations, leading long-term strategic vision creation and implementation, and delegating and providing support as appropriate.
In collaboration with and oversight of the Administrative Director, refine, maintain, and execute educational philosophy of CAC as an educational venue as well as an arts center.
In collaboration with and oversight of the Operational Director, oversees the operations of OPAC and Human Resources including hiring, training, and employee relations.
Establish a culture of excellence and a continuous learning model for training and ongoing staff development.
And other duties as assigned.
EDUCATION/EXPERIENCE
Bachelor’s degree or comparable experience accepted in substitution of a degree.
Strong background in arts, industrial design, humanities, or related areas.
A minimum of 5 years of experience with a proven track record in strategic planning and development, finance management, project management, policy development, and management of a senior team.
Ability to act as a public spokesperson for and interpret the mission and programs of CAC to the community at large.
Demonstrates enthusiasm and interpersonal skills to relate well with Board and staff.
Experience with regulations and standards governing non-profit organizations.
Experience working in a professional administrative environment.
Familiarity with Churchill County and the City of Fallon artistic community.
Superior interpersonal skills and ability to communicate professionally with colleagues, donors, artists and other stakeholders.
Excellent oral and written communication skills, persuasive presentation, and negotiation abilities.
Strong organizational skills with great attention to detail and accuracy.
Ability to prioritize workload to complete assignments in a timely manner when faced with many deadlines and completing requirements in a fast-paced environment.
Exemplary work ethic and professional manner.
*Must reside in Churchill County or relocate within 90 days of employment.
